Invoice Matching Module
The Invoice Matching Module reconciles invoices with purchase orders, goods received, and credit notes received against specific invoices. Non-conforming, 3-way match, invoices are flagged and held for further action. After invoices have been matched and cleared, adjustments are posted based on the actual price paid.
Easy Invoice Entry
Invoices can be added against any approved purchase order. For easy invoice entry, purchase order line items may be added with drag-and-drop simplicity. Multiple invoices can be created from each purchase order.
Flexible Clearing Rules
Invoices are automatically cleared if costs and quantities match exactly. Invoices are also allowed to clear if each line item amount and the total invoice amount are within predefined price and percentage tolerance levels.
When the invoice falls outside the specified matching tolerance, it is held for appropriate action, which can include:
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Waiting until invoiced goods have been received
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Amending the order
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Requesting a credit note from the supplier
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Manual overriding of the clearing process by
an authorized employee
Automatic or Audited Posting
Posting of matched invoices may be performed automatically, or separately to permit auditing and amendment.
Posting an invoice triggers these changes in the database:
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The invoice status is changed to posted
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The purchase order is updated to reflect actual quantities and costs
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An audit record is created for the transaction and any variances
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The materials costing file is updated
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The supplier’s last price for the part is updated
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