CMMS Tech Tip: How to Implement Asset Number QR Codes

Scan Barcode Tags with the Mainsaver Connect App for Faster Work Order Management

Challenge:

Many maintenance management teams that use Mainsaver have taken advantage of our Mainsaver Connect App to allow technicians to access CMMS functionality from tablets and mobile phones. This opens up new possibilities for maintenance teams, including the ability to use QR (Quick Response) barcode tags, facilitating swift access to critical maintenance functions within the program. But how do you implement this?

Solution:

To seamlessly execute maintenance tasks using the Mainsaver Connect App, technicians can leverage QR barcode tags for the following functions:

  1. Create a work order
  2. Create a work request
  3. Check machine history
  4. Review current open work orders
  5. See the spares list and current inventory level of spares
  6. Issue a part

Methodology:

Create asset number QR labels

There are many options for creating QR code labels. Here are some our customer have used:

  • There are free websites that allow you to print one label at a time or can provide a paid service to print labels.  QRSTUFF.COM for example.
  • BarTender from Seagull Scientific is a locally installed report writer software tailored for barcode labels and will allow printing on an industrial label printer.
  • Barcode printing service companies can produce high durability barcode labels tailored for your environment.  Mainsaver customers have worked with Metalcraft in the past (idplate.com).  The vendor can produce the labels from an Excel file of asset numbers and associated data exported from Mainsaver Core.

When using a service provider, be sure to test the label proof with the Mainsaver Connect App to ensure proper formatting.

Figure 1 – Extremely durable acid-etched QR label

Formatting QR codes:

Ensure the QR code follows the exact format for Mainsaver Connect App compatibility. For the Mainsaver Connect App to read the asset number QR code, it must be formatted exactly as shown below.

{“assetno”:”012-23-73-13-2″} – this is for Asset QR Code label for asset number 012-23-73-13-2 as shown in the photo above.  Note: Quotation marks must be generic, not the specific starting/ending quotes used in Microsoft Word.

Bar code scanning and maintenance:

Once labels are affixed to equipment, use the Mainsaver Connect App to scan QR codes and seamlessly perform maintenance functions.

Benefits:

Scanning an asset number QR code with the Mainsaver Connect App acts as a rapid gateway to accessing crucial maintenance information stored in the CMMS. This streamlined process enhances efficiency, reduces response times, and empowers technicians to make informed decisions for corrective and preventative maintenance activities.

Learn more about Mainsaver’s maintenance management solutions

Mainsaver Cloud

CMMS

Mainsaver Cloud is the new web-based SaaS version of our CMMS platform that’s easy to use and implement, accessible anywhere, and affordable for small and medium-sized businesses.

Mainsaver Core

EAM

Mainsaver Core offers comprehensive enterprise asset management capabilities in a customizable on-premise or web-based solution that meets the needs of the largest and most complex organizations.

Learn more about Mainsaver’s maintenance management solutions

Mainsaver Cloud

CMMS

Mainsaver Cloud is the new web-based SaaS version of our CMMS platform that’s easy to use and implement, accessible anywhere, and affordable for small and medium-sized businesses.

Mainsaver Core

EAM

Mainsaver Core offers comprehensive enterprise asset management capabilities in a customizable on-premise or web-based solution that meets the needs of the largest and most complex organizations.