How To Use Your CMMS
Mainsaver Tech Tips
Make the most of Mainsaver with information from our team of experts on using your CMMS for asset management, preventive maintenance, work order management, compliance tracking and more.
LATEST CMMS TECH TIPS
Getting Started Guide – Mainsaver Cloud Free Trial
Getting Started 1.1 – Logging In Tip – Look for an email with the subject line: Login credentials – Mainsaver Cloud Trial with your password […]
FAQ – Mainsaver Cloud Free Trial
Starting a free trial of Mainsaver Cloud CMMS? Here are the answers to some frequently asked questions. Q: What is Mainsaver Cloud? A: Mainsaver Cloud […]
Intelligent Date Queries
Challenge: Mainsaver Queries allow for users to quickly display data in Mainsaver based on any of the columns in each module. For example, ‘All Open […]
Mainsaver Housekeeping for the New Year
Challenge: There are many ways to keep your Mainsaver database clean and tidy. The end of the year is good time to do this. Check […]
Asset Number QR codes
Challenge: Now that our technicians have tablets running the Mainsaver Connect App we want to produce QR (Quick Response) barcode tags so that they can […]
Purchase Order Receiving Modifications
Challenge: Streamline the receiving process for PO Receipts Methodology: In past versions of Mainsaver, when receiving goods and services against a purchase order, the user […]
Customizing the Work Order Grid to Provide Visual Cues
Challenge: Management of the work backlog is a frequent topic of maintenance and reliability conference presentations. The list of open work orders might include undone […]
Effective Use of Compliance Codes in Mainsaver
Challenge: Provide an effective method for managing regulatory compliance work and audit capabilities of work performed Methodology: In highly regulated operations such as Food, Drug, […]
How Did We Spend Our Maintenance Budget?
Challenge: Provide easy document storage capabilities for attached documents in Mainsaver Methodology: The normal use of Mainsaver allows documents to be attached, viewed, and printed […]
Mainsaver Document Storage
Challenge: Provide easy document storage capabilities for attached documents in Mainsaver Methodology: The normal use of Mainsaver allows documents to be attached, viewed, and printed […]
Using Demand Tasks for Operational Rounds
Challenge: Provide a method to use Mainsaver for taking operational round data Methodology: Many operations require routine technicians to collect “operational rounds” data from the […]
Query on the Financial Transaction Journal
Challenge: All financial transactions in Mainsaver are written to a transaction table. These records contain audit trail information such as the time, date and login […]
Removing Unused Columns from Mainsaver Table View and Screens
Challenge: Build a spare parts list for assets automatically Methodology: When using Mainsaver, it is advantageous for each asset to have a list of parts […]
Building an Automated Asset Spare Parts List
Challenge: Build a spare parts list for assets automatically Methodology: When using Mainsaver, it is advantageous for each asset to have a list of parts […]
Database Backup and Disaster Recovery
Challenge: Many Mainsaver customers have been running the software for over 20 years. The database is a rich resource for asset history, material usage and […]
Using the Mainsaver Transaction Journal
Challenge: Understanding and using the Mainsaver Transaction Journal Methodology: In the Materials Module of Mainsaver there is a submodule named “Transaction Journals”. This submodule is […]
Mainsaver Security Permissions
Challenge: There are hundreds of application security permissions that may be enabled or disabled for a User Group in Mainsaver. Rather than waiting for an […]
Optimizing the PM Generation Cycle
Challenge: Optimize the PM generation cycle to promote resource balancing or desired PM generation. Methodology: Mainsaver users frequently want to balance their PM work order […]
Covid-19 Related Maintenance Metrics
COVID-19 RELATED MAINTENANCE METRICS Challenge: Mainsaver customers have asked how they might use the application to assign a COVID-19 risk factor to work orders in […]
Add Electronic Signature to Purchase Orders
Challenge: Utilize one of 3 scheduling options in Mainsaver to promote organized WO scheduling. Methodology: There are effectively 3 methods in Mainsaver to schedule work […]
Mainsaver Work Order Scheduling Options
Challenge: Utilize one of 3 scheduling options in Mainsaver to promote organized WO scheduling. Methodology: There are effectively 3 methods in Mainsaver to schedule work […]
Material Analysis
Challenge: How do we identify areas for improvement and cost savings with respect to the stockroom? The tips below offer some interesting information based on […]
Clean Up of Stock Materials
Challenge: Stocked items are phased out over time due to equipment obsolescence and general changes in parts usage. Old stock numbers that show up […]
The New Mainsaver System Administration
Challenge: Provide a more effective System Administration Module Methodology: In the latest release (v12.9) of the Mainsaver application, the System Administration Module was […]
User Preferences For Data & Menus
Challenge: Mainsaver 12.9 provides enhanced features to help users quickly navigate to the data they need to view and the functions they need […]
Utilizing a Job Plan to Record Details on a Work Order
Challenge: Historically the work order of Mainsaver included a 2000 character field for the description of the work needed and a 2000 character […]
Material Units of Measure
Challenge: In many situations, a part is purchased in a multiple package but used one at a time. Mainsaver has the ability […]
Mainsaver Notifications to Phone Text Message
Challenge: Mainsaver provides the capability to send email notifications for pre-defined events such as work requests being created or work orders being […]
Estimating Projected Spend / Purchasing in Mainsaver
Challenge: It is not uncommon for an organization to want to estimate purchasing / spend requirements for an upcoming period of time. […]
How to Effectively Purchase Long Term Services
Challenge: Provide an effective method for purchasing and receiving Long Term Contractor Services and/or Blanket Purchase Orders. Methodology: Many times […]
Cycle Counts to Make Inventory Accurate
Challenge: A part is taken off the shelf and no ‘issue’ transaction is performed in Mainsaver. In another case, a mechanic issued several parts […]
PM Generation & Past Due Notification
Challenge: Preventive Maintenance work is the first step in moving from a reactive based maintenance philosophy to a proactive based culture. Optimally, PM tasks […]
Using the Mainsaver Incident Module
Challenge: How and when to use the Mainsaver Incident Module Methodology: The Mainsaver Incident Module is designed to document and catalog operational or other […]
Work Type to Work Class Hierarchy
Challenge: Many CMMS installations use the Work Type field on the work order to identify the major classification of work such as […]
Default Craft Codes for Work Order Scheduling
Challenge: Utilize the Mainsaver Work Order Scheduling tool without having to plan craft labor. Methodology: The Mainsaver Work Order requires […]
QR Scan Offers Myriad of CMMS Functions
Challenge: The Society for Maintenance & Reliability Professionals (SMRP) suggests that one of the best ways to measure employee skills and training is […]
Employee Training Database
Challenge: The Society for Maintenance & Reliability Professionals (SMRP) suggests that one of the best ways to measure employee skills and training is […]
Recording Contractor Costs on Work Orders
Challenge: Contractor costs may eat up a large amount of a maintenance budget. Mainsaver categorizes work order costs by materials, internal labor and […]
Adjusting Comments Area on the Printed Work Order
Challenge: Provide additional space for Work Requested or Corrective Action on the Printed Work Order. Methodology: Sometimes the printed copy of the work […]
Managing System Security Following a Mainsaver Upgrade
Challenge: There are many predictive technologies that may be used to identify problem areas before catastrophic failures occur. These technologies might focus on rotating […]